Belize Tourism Board

BTB Passport — Privacy Policy

Effective date: 27 August 2026

BTB Passport is an internal employee-engagement app operated by the Belize Tourism Board ("BTB") for its employees. It is distributed privately and cannot be used by anyone without a BTB network account. This policy explains what the app collects and how BTB uses it.

What we collect

• Your employee profile: name, network username, employee ID, department, and work email address, provided by BTB's Active Directory when you sign in.
• A device identifier created by the app on first launch. It binds your session to your device as an anti-fraud control.
• Your precise location, captured only at the moment you check in at a registered location, to verify you are at the venue. The app does not track your location at any other time.
• Your activity in the app: event and location check-ins, stamps, points, reward redemptions, and any notes you type on a challenge submission.
• A push notification token, if you allow notifications.
• Standard server records, including the IP address and time of each request, kept for security auditing.

The camera is used only to scan check-in QR codes. Camera frames are processed on your device and are never stored or uploaded.

How we use it

This information is used solely to run the employee engagement program: recording stamps and points, fulfilling reward redemptions, sending program announcements, and detecting misuse of the program. Participation data is visible to the HR and IT staff who administer the program.

What we do not do

BTB Passport contains no advertising and no third-party analytics. Your data is not sold, is not shared with third parties, and is not used to track you across other apps or websites. All data is stored on BTB-operated systems and transmitted over encrypted connections.

Your choices

Notifications and location permission are optional; declining them limits only the related features (push alerts and location check-ins). Signing out of the app ends the session on that device. When your employment with BTB ends, your access is deactivated and your sessions are revoked.

Retention

Program records are kept for the duration of your participation in the program and are retained afterward only as required by BTB's internal record-keeping and audit policies.

Contact

Questions about this policy or your data: BTB IT Department, Belize Tourism Board — [email protected]